Free field trip permission slip template
Trip consent, contacts, medical needs and a signature, without the paper slip.
- 12 questions
- Single page
- 2 conditional
- Free, unlimited responses
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Updated October 7, 2026
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What this field trip permission slip asks, and why
It collects what a paper slip does and arrives when a parent submits it, instead of coming back creased in a school bag. Parents give the student's name and class, choose the trip, and add their own name, a phone number for the day and a second contact. Two yes-or-no questions cover medical or access needs and medication; each opens a detail box only when the answer is yes. A photo consent question follows, and the parent signs with a finger to give permission. List several trips in one form, or make a copy for each trip if you'd rather keep responses separate.
- Questions
- 12, 10 required, 2 conditional
- Format
- Single page
- Theme
- Paper, or any of 26
- Cost
- Free, no response cap
The 12 questions it asks
In order, with their field types and why each one is there. Edit, reorder or delete any of them once it's yours.
- Student's nameShort textRequired
The student going on the trip.
- ClassShort textRequired
Their class, for grouping slips by teacher.
- Which trip is this for?Multiple choice · Science Museum — Thursday 12th, Coastal geography field day — Friday 20th, Theatre trip — Wednesday 25thRequired
Which trip, so one form can cover several. Edit the options to your trips.
- Parent or guardian's nameShort textRequired
The parent or guardian giving permission.
- Contact number on the dayPhoneRequired
A number that will be answered on the day of the trip.
- A second contact — name and numberShort textRequired
A second contact, for when the first cannot be reached.
- Are there any medical or access needs staff should know about?Multiple choice · No, YesRequired
A yes-or-no gate. Only 'Yes' opens the detail box.
- Tell us what we need to knowLong textConditional
Shown only when there are medical or access needs to describe.
- Will they need to carry or take medication?Multiple choice · No, YesRequired
Whether medication must be carried or taken during the trip.
- What, and when?Short textConditional
Shown only for medication, asking what and when.
- May we photograph your child on the trip?Multiple choice · Yes, that's fine, No, please don'tRequired
Photo consent, recorded per trip.
- Sign to give permissionSignatureRequired
A drawn signature giving permission.
2 questions are conditional. They only appear when an earlier answer calls for them, so most people answer 10, not 12.
Built for these jobs, and easy to bend to yours
- A day trip, museum visit or field study
- A residential where medical detail matters more
- Sports fixtures with travel and a second contact
- Any activity needing photo consent on record
Ways to adapt it
Residential trip
Add questions on sleeping arrangements, dietary needs and swimming ability.
Sports fixtures
Add a question about travel arrangements and whether the student may make their own way home.
Photo consent only
Remove the trip questions and keep photo consent and a signature for the school year.
How to get good answers from a field trip permission slip
- 1
Send it with the trip letter
Put the link or QR code in the trip letter or email, so parents can sign as soon as they read it.
- 2
Close it before the risk assessment
Set a closing date that leaves time to finalise numbers, medical plans and staffing ratios.
- 3
Brief staff from the responses
Give every member of staff on the trip the medical and photo-consent list, not just the trip leader.
- 4
Chase the missing slips early
Compare responses with the class list a week before and contact families who have not replied.
After you publish
Where the responses go next
Make the trip list
Export to CSV and filter by trip in your spreadsheet for a list with contacts, medical needs and consent.
Spot who needs medication
Search the responses for medication details to build the first-aid plan.
Share the list with the trip leader
Export the signed slips to CSV the day before and give the trip leader a printed copy. On Pro, a private Google Sheet keeps it current.
Field Trip Permission Slip: common questions
Still deciding?
Seven steps from an empty account to a published form.
Does it collect a real signature?
Yes. A drawn signature field, stored with the response and included in the export.
Do parents have to answer every medical question?
Only the ones that apply. Answering 'No' skips the detail boxes, so a parent with nothing to report is done in under a minute.
Can I run one slip for several trips?
Yes. The trip is a choice question; list your trips as options, or duplicate the form per trip to keep them separate.
Is the data stored securely?
Responses are stored in your FormSnapp workspace, available only to people you give access to. No IP address is stored with a response.
Can parents sign on a phone?
Yes. The signature field works with a finger on any touchscreen.
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