Education template

Free student absence request form template

Report an absence or request leave in under a minute. A doctor's note is asked for only when it's needed.

9 questions
Single page
2 conditional
Free, unlimited responses

Opens in your dashboard with the whole form in front of you. Nothing is created until you say so. Keep it, restyle it, or pick a different one.

Updated October 7, 2026

Student's name *

This field is required.

Class or tutor group *

This field is required.

Your name, and your relationship to them *

This field is required.

What is this? *

This field is required.

What is the leave for, and why does it have to be in term time?

Requests are considered individually. Being asked is not the same as being refused.

Please check this answer.

First day away *

This field is required.

How long do you expect it to be? *

This field is required.

Upload a doctor's note if you have one

Only needed past three days. If you don't have one yet, send this now and forward it later.

Please check this answer.

Would you like work sent home?

Please check this answer.

Submit

Student's name *

This field is required.

Class or tutor group *

This field is required.

Your name, and your relationship to them *

This field is required.

What is this? *

This field is required.

What is the leave for, and why does it have to be in term time?

Requests are considered individually. Being asked is not the same as being refused.

Please check this answer.

First day away *

This field is required.

How long do you expect it to be? *

This field is required.

Upload a doctor's note if you have one

Only needed past three days. If you don't have one yet, send this now and forward it later.

Please check this answer.

Would you like work sent home?

Please check this answer.

Submit

Try it in another theme

Ships in Signal · 26 to choose from

Tap any theme to see this form wearing it.

Inside the template

What this student absence & leave request asks, and why

A parent reporting a sick child early in the morning wants to be done quickly, so the form is plain and takes under a minute. It asks for the student's name, class and who is reporting, then what kind of absence it is. Choosing planned leave opens a question about why it has to be in term time. Parents give the first day away and the expected length. A doctor's note upload appears only for absences of more than three days, and a last question asks whether work should be sent home. Have the office check the responses page before morning registration.

Questions: 9, 6 required, 2 conditional
Format: Single page
Theme: Signal, or any of 26
Cost: Free, no response cap

The 9 questions it asks

In order, with their field types and why each one is there. Edit, reorder or delete any of them once it's yours.

Student's nameShort textRequired
The student who is absent.
Class or tutor groupShort textRequired
Class or tutor group, so the right register is marked.
Your name, and your relationship to themShort textRequired
Who is reporting, and how they are related to the student.
What is this?Multiple choice · Illness, A medical or dental appointment, A family emergency +2Required
The kind of absence. 'Planned leave' opens a question about the reason.
What is the leave for, and why does it have to be in term time?Long textConditional
Shown only for planned leave, the question a term-time leave request has to answer.
First day awayDateRequired
The first day of absence.
How long do you expect it to be?Multiple choice · Today only, Two or three days, More than three days +1Required
Expected length. Only 'More than three days' asks for a doctor's note.
Upload a doctor's note if you have oneFile uploadConditional
Shown only for absences over three days, so parents are not asked for a note they do not owe.
Would you like work sent home?Multiple choice · Yes, please, No, they'll catch up on returnOptional
Whether work should be sent home.

2 questions are conditional. They only appear when an earlier answer calls for them, so most people answer 7, not 9.

When to use it

Built for these jobs, and easy to bend to yours

Morning absence reporting
Planned leave requests in term time
Medical and dental appointments
Any absence where work needs sending home

Ways to adapt it

Staff absence

Change the student questions to employee and manager, and ask about cover for classes.

College absence

Let students report their own absence and ask which lectures or seminars they will miss.

Late arrival

Replace the length question with an expected arrival time.

Best practices

How to get good answers from a student absence & leave request

1
Keep it plain
Parents report absences early in the morning. No welcome screen, no progress bar, just the questions.
2
Ask for notes only when owed
Requesting a doctor's note for one day off creates paperwork nobody needs. Ask only past your school's threshold.
3
Separate absence from leave
An illness is reported; leave in term time is requested. The form treats them differently so the office can respond correctly.
4
Make sure someone reads it early
Absence reports are only useful if someone sees them before registration. Route them to the office first thing.

After you publish

Where the responses go next

Alert the office
Have the office open the responses page before morning registration. New reports appear at the top with the time they were sent.
Post to a staff channel
On Pro, a webhook can pass each report into your school's attendance system, so nobody retypes it.
Review patterns
Export to CSV each half term to see absence types and repeated dates.

Integrations Form analytics What each plan includes

FAQ

Student Absence & Leave Request: common questions

Still deciding?

Seven steps from an empty account to a published form.

How to create a form support@formsnapp.com

Does it replace a phone call?

It can, if the office checks the responses page before registration. Tell parents on the ending screen whether a call is still needed.

When is a doctor's note asked for?

Only when the expected absence is more than three days. The upload appears then and stays hidden otherwise.

Can it handle leave requests as well as absences?

Yes. Choosing planned leave opens a box for the circumstances, which a leave request needs and an illness does not.

Can I change the three-day threshold?

Yes. Edit the length options and the rule that shows the note upload.

Is it quick on a phone?

Yes. It is one short page, built to be finished in under a minute.

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Free student absence request form template

What this student absence & leave request asks, and why

The 9 questions it asks

Built for these jobs, and easy to bend to yours

Ways to adapt it

Staff absence

College absence

Late arrival

How to get good answers from a student absence & leave request

Keep it plain

Ask for notes only when owed

Separate absence from leave

Make sure someone reads it early

Where the responses go next

Alert the office

Post to a staff channel

Review patterns

Student Absence & Leave Request: common questions

Does it replace a phone call?

When is a doctor's note asked for?

Can it handle leave requests as well as absences?

Can I change the three-day threshold?

Is it quick on a phone?

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