Free corporate event RSVP form template
One form for the offsite: in person, remote, or can't make it.
- 7 questions
- Single page
- 2 conditional
- Free, unlimited responses
Opens in your dashboard with the whole form in front of you. Nothing is created until you say so. Keep it, restyle it, or pick a different one.
Updated October 7, 2026
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Ships in Tally · 26 to choose from
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What this team event RSVP form asks, and why
Built for offsites, all-hands meetings and company parties. Everyone gives their name, work email and team, then says whether they'll join in person, join remotely or can't make it. Joining remotely is treated as a full answer, not a footnote. Only people attending in person are asked about dietary needs and whether they're bringing a guest, because nobody else is being catered for. A final box catches anything organizers should know, such as arriving late. Edit the team list to match your company, and close the form on the caterer's deadline so the numbers you pass on are final.
- Questions
- 7, 4 required, 2 conditional
- Format
- Single page
- Theme
- Tally, or any of 26
- Cost
- Free, no response cap
The 7 questions it asks
In order, with their field types and why each one is there. Edit, reorder or delete any of them once it's yours.
- Your nameShort textRequired
Who is replying.
- Work emailEmailRequired
A work email, so replies match your staff directory.
- Which team are you on?Dropdown · Engineering, Product, Design +4Required
Lets you see attendance by team. Edit the list to match your organization.
- Will you join us?Multiple choice · In person, Joining remotely, Can't make itRequired
In person, remotely or not at all. Remote is a real answer here, and it decides which questions follow.
- Dietary needsShort textConditional
Shown only to people attending in person, the only ones being catered for.
- Bringing a guest?Multiple choice · Yes, NoConditional
Shown only to in-person attendees, for events where partners are invited.
- Anything we should know?Long textOptional
Anything else the organizers should know, such as arriving late or access needs.
2 questions are conditional. They only appear when an earlier answer calls for them, so most people answer 5, not 7.
Built for these jobs, and easy to bend to yours
- Team offsites
- All-hands & town halls
- Company parties
- Hybrid workshops
Ways to adapt it
All-hands meeting
Remove the plus-one question and add one asking what people want covered in the Q&A.
Multi-day offsite
Add questions for travel, nights of accommodation and room sharing for in-person attendees.
Team volunteering day
Add a choice of activities and a question about any physical limitations.
How to get good answers from a team event RSVP form
- 1
Treat remote as a real option
Plan the remote experience with the same care as the room, and say so in the invitation. People notice when remote is an afterthought.
- 2
Ask early
Venues and travel need numbers weeks ahead. Send the form as soon as the date is fixed.
- 3
Close it before booking catering
Set a closing date that matches the caterer's deadline, so the numbers you give them are final.
- 4
Share the plan afterwards
Send everyone who replied the agenda and joining details for their mode, in person or remote.
After you publish
Where the responses go next
See attendance by team
Search the responses by team name to see who is coming from each team.
Brief catering
Export the in-person replies to CSV for numbers and dietary needs.
Notify the organizers
On Pro, post each reply to the events Slack channel so everyone planning sees the numbers.
Team Event RSVP Form: common questions
Still deciding?
Seven steps from an empty account to a published form.
Does it handle hybrid events?
Yes. Joining remotely is one of the main answers, and catering and plus-one questions appear only for in-person attendees.
Can I see who is coming from each team?
Every reply records the team. Search the responses by team or export to CSV and sort by it.
Can I use it for an all-hands meeting?
Yes. Remove the guest question and add one for questions people want answered.
Can staff change their reply?
They can submit again; use the latest reply from each email when you finalise numbers.
Is it free?
Yes, with unlimited replies on every plan. Team roles for co-organizers are on Business.
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