Free parent-teacher conference form template
A tappable booking form for parents' evening, with slots, topics and an offer of support.
- 9 questions
- Single page
- 2 conditional
- Free, unlimited responses
Opens in your dashboard with the whole form in front of you. Nothing is created until you say so. Keep it, restyle it, or pick a different one.
Updated October 7, 2026
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Ships in Clay · 26 to choose from
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What this parent–teacher meeting booking asks, and why
Parents usually book these slots on a phone, often late in the evening, so every answer is a tappable card. Parents give their name, their child's name and class, and an email, then choose a time slot. They say whether they'll meet in person or by video call; video opens a question about which email the link should go to. An optional checklist asks what they'd like to talk about, so the teacher can prepare. A final question offers an interpreter or other support. Remove each slot once it's taken, since a choice question has no automatic capacity limit.
- Questions
- 9, 5 required, 2 conditional
- Format
- Single page
- Theme
- Clay, or any of 26
- Cost
- Free, no response cap
The 9 questions it asks
In order, with their field types and why each one is there. Edit, reorder or delete any of them once it's yours.
- Your nameShort textRequired
The parent or carer booking.
- Your child's name and classShort textRequired
The child's name and class, so the right teacher has the right records ready.
- Email addressEmailRequired
Where the confirmation and any change of time will go.
- Which time suits you?Multiple choice · Tuesday 4:00 – 4:10pm, Tuesday 4:20 – 4:30pm, Tuesday 5:00 – 5:10pm +3Required
The available slots as tappable cards. Edit them to your evening's times.
- How would you like to meet?Multiple choice · In person, at school, By video callRequired
In person or by video. Choosing video reveals the email question below.
- Which email should the video link go to?EmailConditional
Shown only for video meetings, in case the link should go to a different address.
- What would you like to talk about?Checkboxes · How they're getting on generally, A particular subject, Homework +4Optional
Optional checkboxes, so the teacher can prepare before the meeting.
- Would an interpreter or any other support help?Multiple choice · No thank you, Yes, pleaseOptional
Whether an interpreter or other support would help.
- What would help?Short textConditional
Shown only to parents who asked for support, so you can arrange it in advance.
2 questions are conditional. They only appear when an earlier answer calls for them, so most people answer 7, not 9.
Built for these jobs, and easy to bend to yours
- Parents' evening or a conference round
- Catch-up meetings after a report goes out
- SEN or pastoral review appointments
- Any short meeting parents book themselves
Ways to adapt it
Report follow-up meetings
Replace the fixed slots with a preferred date and time for meetings booked after reports go home.
Pastoral or SEN reviews
Add a question about who else should attend, such as a specialist or the student themselves.
Multi-language schools
On Pro, add translations so parents can book in the language they read most comfortably.
How to get good answers from a parent–teacher meeting booking
- 1
Remove slots as they fill
Choice questions have no capacity limit, so check bookings each day and delete taken slots from the options.
- 2
Run one form per teacher
A form per teacher or per class keeps the slot list short and the responses tidy for each teacher.
- 3
Offer support without being asked
Parents who need an interpreter are the least likely to ask. A direct question makes it normal to say yes.
- 4
Send it early
Send the link a two weeks before, with a closing date two days ahead of the evening so teachers can plan.
After you publish
Where the responses go next
Build each teacher's schedule
Export to CSV and sort by slot to give every teacher a running order for the evening.
Arrange interpreters
Search responses for 'Yes, please' on support to see who needs help and book it in advance.
Share with the office
On Pro, send bookings to a Google Sheet the school office can see and update.
Parent–Teacher Meeting Booking: common questions
Still deciding?
Seven steps from an empty account to a published form.
How do I stop two parents booking the same slot?
Remove a slot from the options once it is taken, or run one form per teacher so the list stays short. There is no automatic capacity limit on a choice question.
Does it handle video meetings?
Yes. Choosing a video call reveals a field for the email the link should go to; parents meeting in person never see it.
Can parents say what they want to discuss?
Yes, with a checkbox list of topics, including one for things they would rather say in person.
Does it work on a phone?
Yes. Every answer is a tappable card, designed for parents booking on a phone in the evening.
Can I close bookings before the evening?
Yes. Set a closing date and a message telling late parents to contact the office.
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