Free catering inquiry form template
Date, headcount and style on one row: the three facts a caterer needs first.
- 10 questions
- Free canvas
- Free, unlimited responses
Opens in your dashboard with the whole form in front of you. Nothing is created until you say so. Keep it, restyle it, or pick a different one.
Updated October 7, 2026
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What this catering & events enquiry asks, and why
A caterer decides whether they can take a job from three facts: the date, the number of guests and roughly what each head can cost. Built on the free canvas, this template puts the occasion, date, guest count and service style (plated, buffet, canapes or family style) together like a brief. Budget per head is optional and given as a range. Dietary requirements get a full text box, because '4 vegan, 2 celiac' is the answer you need. Contact details and a notes box finish it. Change the service styles and budget bands to your own, and confirm the date against your diary.
- Questions
- 10, 7 required
- Format
- Free canvas
- Theme
- Kraft, or any of 26
- Cost
- Free, no response cap
The 10 questions it asks
In order, with their field types and why each one is there. Edit, reorder or delete any of them once it's yours.
- What's the occasion?Multiple choice · Wedding, Corporate, Private party +2Required
The occasion, which shapes everything from menu to staffing.
- Which date?DateRequired
The date requested, which you still check against your diary.
- How many guests?NumberRequired
Headcount, the number every quote starts from.
- Service styleMultiple choice · Plated, Buffet, Canapés +1Required
Plated, buffet, canapés or family style. Edit the options to what you offer.
- Budget per headMultiple choice · Under £25, £25–45, £45–75 +1Optional
An optional range per head, so your first reply can be a realistic menu.
- Dietary requirementsLong textOptional
A real text box, because '4 vegan, 2 coeliac' cannot be captured with a tick box.
- Your nameShort textRequired
Who is organizing.
- Phone numberPhoneRequired
Required, since most catering is agreed over a phone call.
- Email addressEmailRequired
For the quote and menu options.
- Anything else we should know?Long textOptional
Venue, timings, kitchen access: anything else that affects the quote.
Built for these jobs, and easy to bend to yours
- Wedding and private-party catering
- Corporate lunches and conference catering
- Funerals and wakes, where speed matters
- Any inquiry that needs a quotable brief
Ways to adapt it
Venue hire inquiry
Replace service style with room choice and add start and finish times.
Cake orders
Swap service style for size and flavour, and add an image upload for design ideas.
Corporate lunch orders
Add the office address and a delivery time, and drop the occasion question.
How to get good answers from a catering & events enquiry
- 1
Reply with a number
Date, headcount, style and budget are enough for a first quote. Reply with a price range and save the detailed questions for the call.
- 2
Make the budget optional
Many people will give a range if it is offered, but forcing an answer puts some off inquiring.
- 3
Reply fast to urgent occasions
A funeral or wake can be days away. Check the occasion first and answer those inquiries the same day.
- 4
Set your own currency
Change the budget options to your currency and price bands so they match your menus.
After you publish
Where the responses go next
Get inquiries quickly
On Pro, each inquiry can post to Slack or add a row to a Google Sheet, so none sits unread while a date gets booked by someone else.
Keep a pipeline
On Pro, send each inquiry to a Google Sheet or Notion database to track quotes and bookings.
See where demand comes from
The answer breakdown shows which occasions and service styles are most requested.
Catering & Events Enquiry: common questions
Still deciding?
Seven steps from an empty account to a published form.
Why ask for a budget?
It saves both sides a conversation. It is a range rather than a number, and optional, but inquiries that include one get a useful answer faster.
Can I change the service styles?
Yes. Plated, buffet, canapés and family style are ordinary options. Replace them with what you offer.
Does it check my availability?
No. It collects a requested date; confirming it against your diary is still a human step.
Why are the first questions on one row?
It is built on the free canvas, so date, headcount and style sit side by side like a brief. On phones it rearranges into a single column.
Can I take a deposit with the form?
No. FormSnapp does not take payments, so send a quote and deposit request from your invoicing tool.
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